PROPOSAL TERMS AND CONDITIONS

  1. INTRODUCTION
  2. MATERIALS DEVELOPED WITH PROPOSAL FUNDS
  3. CONFLICT OF INTEREST
  4. FACILITIES AND EQUIPMENT
  5. SUBCONTRACTORS
  6. COSTS, EARNINGS AND REIMBURSEMENT
  7. BUDGET

1 INTRODUCTION

These are the proposal terms and conditions for SmartCash Proposal Allocation. All proposers are required follow rules and practices as outlined in this guide. Proposers may adopt any reasonable policies or practices for the completion of their proposal, so long as the direct benefactor is of SmartCash as a whole.

2 Materials Developed with Proposal Funds

If the proposal receives income from materials developed with proposal funds, the use of earned funds shall be restricted to the smartcash proposal. Materials developed with proposal funds and all items related to it are free for use to the SmartCash community and should reflect to the promotion and growth of SmartCash as a whole.

3 Conflict of Interest

Proposers must be professional and courteous with communication. Any proposer that threatens, spams, or is insulting to hive members will have their proposal withdrawn.

The proposal shall not provide, disburse, or engage in any promotion, or any other activities for any cryptocurrency other than SmartCash with SmartCash proposal funds.

4 FACILITIES AND EQUIPMENT

Use Allowance

  1. Certain proposals may require purchase of facilities or equipment. Use allowance may be funded based upon approval of these items.
  2. The use allowance for buildings and improvements is computed at an annual rate of 3.33% of acquisition cost (amortized over 30 years).
    1. The monthly rate of these items are paid at 0.27% of total acquisition cost per month at which the proposal is active.
  3. The use allowance for equipment is computed at an annual rate of 20% of acquisition costs (amortized over 5 years).
    1. The monthly rate of these items are paid at 1.67% of total acquisition cost per month at which the proposal is active.

Rentals

  1. Certain facilities or equipment may be rented and paid for by proposal funds upon approval:
    1. Facilities: Short term rental for event location or temporary office.
    2. Equipment: Short term rental for equipment which are required for successful completion of the proposal.
  2. Facilities rental that are reimbursable are lease payments or rental payments, as long as the costs do not exceed fair market rents existing in the community in which the facility is located.
    1. A fair market rental estimate must be obtained and are independently verified by SmartCash representatives.
  3. If the real property is not solely used for SmartCash activity, a fair percentage use must be presented. Rate will be adjusted according to the approved percentage rate.

Equipment Approval Requirements

  1. All equipment will be expensed as either thru use allowance or thru rental.
  2. All expenses that are necessary for the equipment to perform its intended purpose can be included in the cost of the equipment.

Facility and Equipment Bidding

  1. All Facility and Equipment rental or use must receive competitive bids from no less than 3 verifiable public third-party vendors.
    1. Each bid must contain prices for equivalent and comparable items and/or services.
    2. The proposal must choose the lowest responsible bidder. Bids must be submitted separately to SmartCash by the third party.
    3. If 3 bids or estimates cannot be obtained, the proposer must provide adequate reasoning, as well as a correction plan.

Inventory

  1. All Facilities or Equipment used must maintain an inventory with the following:
    1. Description of the facility or equipment;
    2. Identification of Equipment (Serial Number);
    3. The source of the equipment;
    4. The acquisition date and acquisition cost (itemized);
    5. The location, and use of equipment;
    6. Facilities that are rented or leased require full contract as well as proof of payment, and;
    7. Plans for Facilities or Equipment after completion of proposal.

5 SUBCONTRACTORS

Subcontracts Excluded from Requirements of this Section

The following types of relationships are not subject to the requirements contained in this section:

  1. Photographers / Videographers;
  2. Food services agreements;
  3. Subcontracts with individuals for less than 10% of total proposal cost.

Total sub-contracted costs may not exceed 25% of total proposal cost and proposer is fully responsible for the performance of its sub-contractors. Subcontractors are responsible in submitting invoices directly, and independently to SmartCash.

Bids for Subcontracts

Proposers shall obtain at least 3 bids or estimates.

  1. Each bid must contain prices for equivalent and comparable items and/or services.
  2. The proposal must choose the lowest responsible bidder. Bids must be submitted separately to SmartCash by the third party.
  3. If 3 bids or estimates cannot be obtained, the proposer must provide adequate reasoning, as well as a correction plan.

Prior SmartCash Approval

Proposers shall obtain at least 3 bids or estimates.

  1. In some instances, proposals that have a majority of the expense related to sub-contractors may be approved, but prior approval must be obtained from both SmartCash representative (to ensure it is an allowable expense), as well as the SmartCash community (to ensure having a third party to complete the proposal is acceptable).

Required Subcontract Provisions

Every subcontract shall specify:

  1. The dates within which the subcontractor is to perform the service.
  2. The dollar amount of the subcontract or specify an amount not to exceed a maximum dollar amount
  3. The service(s) to be provided under the subcontract

6 COSTS, EARNINGS AND REIMBURSEMENT

Proposal Amount Adjustments

Proposal amount may be adjusted if the results does not agree with the original proposal.

Reasonable Costs

Proposals may only be reimbursed for up to actual costs and no more than total proposal amount.

Administrative Costs

  1. Proposals may claim administrative costs which are related to the success of the proposal.
  2. Reimbursement of total administrative costs shall not exceed 15% of the net reimbursable proposal amount.
  3. Furthermore, administrative cost also includes management team salary as well as all contingencies, prizes, giveaways, non-direct benefit expenses and other non-line item / miscellaneous expenses

Costs for Travel

Costs below are based upon USA rates. Rates are adjusted based upon location of proposal against PPP.

  1. Proposers may claim travel cost at a rate of no more than 55 cents per mile.
  2. Travel expense may only include traveling from place of residence to event location, hotel to even location, or event location to event location (whichever is shorter).
  3. Travel expense may only be claimed one time by the proposer’s management team
  4. Multiple people traveling to the same place cannot be claimed multiple times and are “grouped” as a single unit.
  5. Stipends may not exceed a maximum of $20 a day.
  6. Occupancy expense may not exceed a maximum of $100 a day.

7 BUDGET

A detailed itemized budget must be presented for the proposal to be valid. All items must have a direct quote as well as all relevant backup